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Administrative Assistant, GTC, T& I, NEA
工作地点:上海 部门:- 发布日期:2018-10-12
学历: 本科 工作年限: 5-7年
招聘人数: 1
公司名称:沙伯基础(中国)研发有限公司

 
1. Assist site head and management team on daily secretarial support
- Outlook Calender Management; Schedule Meeting
- Business trip support, hotel/flight booking, transporation arrangement
- Expense claim for business trip, local expense etc.
- Admin assistant for site & T&I activities, visitors and government auditors
- Related documents filling
2. Events support /VIP visitors reception
- Hotel accommodation arrangement, includes hotel quotation collection, contract negotiation and payment arrangement
- Meeting room reservation and tea break arrangement
- Transportation arrangement for management team/group between hotel and office
- Group dinner arrangement if required
- Online visitor register
- Seek corporate functional support, like It, Corporate communication, SBU and etc
3. Support oversea visitors
- Invitation letter issuing for oversea visitors
- Visa application for site and T&I management team
- Support official invitation letter from Chinese government for oversea special visitors
4. Support site operation
- Manage purchasing contract for CRDC legal entity
- Manage stamp usage for contracts, employment affairs, chemicals registration and shipping based on legal risk control guidance
- Support payment request for site operatn related activities.
- Coordinate site operation team bi-weekly meeting, and note taking
- Support Site & Corporate T&I on all employee meeting set up
5. Support CRDC legal entity affairs
- Support CRDC board with day to day operation
- Support board director with signatures
- Support CRDC legal representative with signature workflow process
6. Recuitment support
- Coordinate interviewers and candidates with schedule arrangement
- Host candidates
- Support leadership approval process